Presentation Guidelines

How should I get ready for the poster presentation session?

Size

1. The size of the poster should not be larger than (height 120cm*width 80cm) in portrait format. Please ensure that your poster do not exceed this size
2. Please leave a margin of 5cm around the poster.
3. Add an image of the poster visual

Layout

1. Matt finish is recommended than the glossy paper.
2. It is advised to use columns than the rows; will be easier for the viewer to scan the poster.
3. Recommended to use light colors eg: white space, light grey, light beige.
4. Better to place the introduction at the upper left corner and conclusion at the lower right corner.
5. Remember try to create a strong visual but, avoid making the poster look crowded. It is important to provide some indication of the flow of the poster (top to bottom, left to right).

Context

1. Introduction and conclusion is very important, should be very clear and concise.
2. The title should be the same as in the submitted abstract.
3. Make sure your poster can be read from a normal distance. It is recommended to use the 85pt for the title, 36pt for the subheadings and 25pt for the body image.
4. Recommended to use the line spacing 1.25-1.5
5. Numbered or bulleted points are recommend to use to convey a series of points.
6. Illustrations, tables, figures, photographs, and diagrams need to have unique identification numbers and legends. In the text, use the numbers to refer to specific graphics or pictures. Illustrations, tables, figures, photographs, and diagrams should be able to view from distance.
7. Try to minimize the narrative. Advised not to use the complex details of methods of results.
8. Be sure your slides are free of grammatical and spelling errors.
9. Your poster should be clear, readable and should not look cluttered.
10. Your poster is the visual presentation of your research; always try to create a visually attractive poster.

Session guidelines

1. Posters should be printed and should be handed over to the registration desk prior to the lunch break of the first day (19^th of April 2025) of the Preventive Medicine and Public Health 2025
2. Poster session will be allocated 30 minutes 60 minutes time depending on the number of presentations
3. Poster presenter should be stand by their poster for at least the first half of the session. This will allow you to engage with viewers to answer their questions
4. When you are not there, leave a note saying when you plan to return. You may also want to provide a mobile phone number or business cards so another delegate can arrange to meet you at a specific time.
5. At the end of the Preventive Medicine and Public Health 2025 the best poster presentation award will be given to the most outstanding presentation of all. Following criteria will be used to evaluate the poster presentations.
6. Format and General information
7. • Clarity
   • Content
   • Design
   • Presentation

Guidelines for Virtual Oral Presentation

1. Title of the Presentation

• It is recommended to keep the title of the poster the same as in the submitted abstract. Slight modification, which does not change the idea of the abstract, is allowed

2. Format of the Presentation

• Presentation must be submitted in PDF/PowerPoint format.
• Make sure that you do not exceed the limit of 12 PPT slides for your presentation.
• Plan to cover 6-8 points/sentences per slide while keeping the number of words to a maximum of 8-10.
• Keep it simple and Illustrate the major points. It is advised not to use every detail of what you have in mind.
• Be sure your slides are clear of grammatical and spelling errors.
• Once the presentation is prepared, proofread with care to content.

2. Lettering

• Kindly use both UPPER and lower case letters for general content, as all-capital text is difficult to read. It is recommended to use 24 or bigger Times New Roman font style for the content of the presentation.
• Make sure there is enough contrast between the color of the text and the presentation’s background.
• Text and presentation should be in ENGLISH only.

If you have any questions, please contact the conference secretariat of 3^rd International Conference on Preventive Medicine and Public Health 2025 at info@worldhealthconferences.com

Guidelines for Virtual Poster Presentation (Preparation of the Poster)

Due to the virtual nature of the conference, we are only accepting Electronic Posters (E-Posters) in PDF/Powerpoint format. Printed posters or photographs of printed posters will NOT be accepted.

1. Title of the Presentation

• It is recommended to keep the title of the poster the same as in the submitted abstract. Slight modification, which does not change the idea of the abstract, is allowed

2. Poster size and format

• The poster must be submitted in PDF/PPT format.
• Make sure that you do not exceed the limit of 6 PPT slides for your E-Poster if you decided to prepare your poster in PPT format.

3. Your Information

• The top of the Poster should display, in the lettering of 18 Bold (Times New Roman), the following information:

1. 1. Title of your Paper
   2. Name(s) of the author (s)
   3. and Affiliation(s)

4. Lettering

• Kindly use both UPPER and lower case letters for general content, as all-capital text is difficult to read. It is recommended to use 14 Times New Roman font style for the content of the poster. You are allowed to use a bigger font if you prepare your poster in PPT format.
• Make sure there is enough contrast between the color of the text and the poster background.
• Text and presentation should be in ENGLISH only.

5. Content

• Make sure that the specific sections (such as the background, methods, results, and conclusions) are easy to locate in the poster.
• Try to keep the text easy to read and concise. The poster should have a clear message, a logical layout, and be easy to comprehend.
• Avoid the use of full sentences and rather use short text in bullet point format
• Avoid using watermarks that may detract from the readability of your poster.

6. Illustrations

• Illustrations are the most important part of the poster and will attract the most attention. Colorful charts and graphs are the easiest to read. Explanatory illustrations should be used instead of text whenever possible.
• Use only static images and do not embed any videos or animation in your poster.
• Try to utilize the space on your poster as creatively as you can to attract the audience and make sure that the images are easy to understand.

If you have any questions, please contact the conference secretariat of 3^rd International Conference on Preventive Medicine and Public Health 2025 at info@worldhealthconferences.com

 Virtual Platform ZOOM 

 What do you need?

• Desktop or laptop with a webcam
• A suitable headphone
• Faster internet connection
• The latest version of Zoom https://zoom.us/download

Instructions to follow

1. Before you connect, please make sure to close other applications that are running except PowerPoint.
2. Please click the below to go to the Zoom
3. Then please type the below username and password or the meeting link provided by the organizer to join the online conference
4. Once you have joined the conference you will be given access to unmute/mute yourself as well as to switch the video on/off yourself.

How to present?

1. First, open your PowerPoint presentation.
2. Then please click the green color button “Screen Sharing“ below your screen.
3. Then select your PowerPoint presentation screen and share it.
4. Then click the slide show mode of your presentation
5. Once the presentation is over please click the stop sharing button in red color

Please note that only you can do these steps and please make sure to be thorough with these steps to save time.

Do you know everything?

1. Virtual Oral presenter time allocation: 12 Mins for presentation and 3 mins for Q & A
2. Virtual Poster presenter time allocation: 7 mins for presentation and 3 mins for Q & A
3. Please stick to the presentation time. We will ring the bell twice when it reaches the end time.
4. Please make sure to mute yourself when others are presenting.
5. Please make sure you have a strong internet connection.
6. Please use a headphone/headset to avoid background noises.